Paperwork VS automated HR System: What Pays off Well?

The HR, in any small or large business association, is not restricted to managing employees’ timesheet, schedulers and payroll or onboarding new hires. A business with competent and high performing workforce is more capable of increasing ROI (Return on investment). Hence, HR people go an extra mile to inspire workforce to take steps towards attaining business goals and create strong worker-employer bonds. It simply means the multitasking professional HR takes care of everything related to an employee’s lifecycle in a business. Managing multiple HR processes manually cost heavily to a business and it lowers the productivity.

Automated HR System Vs Paper-Based HR Documentation

“In today’s world fast pace digital age, paperless HR is no more a choice, but a request”

Working away from manually managed paper file system results in better efficiency and accessibility. Moreover, there are many other positive thoughts to justify this demand.

• Save Arrangement Cost:

 Paper files occupy a large portion of business’s infrastructure that costs too high.

• Easy Storage and Access of Files:

Redundant data files are removed from the storage. The HRsoftware permits HR to access and manage data files appropriately.

• Less Danger:

Electronic files are never misplaced or damaged irreparably because they’re stored at several locations.

• Long-Term Planning:

Accepting electronic file system represents the inclination towards effective, long-term and effective business practices for better future.

Benefits of Online System

With an online onboarding system, the new employ workflow is controlled from start to end. New workers can complete their new hire paperwork from any location and review valuable information about what to suppose on their first day. They can also review and acknowledge the business handbook and polices.

At the same time, HR staff and the worker's manager can be kept knowledgeable of the new hire's progress through automated email notices. They also have relaxed access to finalized new hire forms stored online.

While onboarding systems help make the method easier and more comfortable for HR staff and new staffs, automating new hire paperwork with the precise technology may support to increase workforce performance across the board and unlike paperwork that is something that can inspire interest in your business’s HR department.

So if you want transform your business from manual to Automated HR system than using HR software is the best approach. Here PeopleQlik provide different HR module such as payroll software,recruitment management software, performance management software etc. that streamlines your business process and raise revenue of business in limited amount of time.

Track Achievements of Employee Performance Goals with performance management software

Employee Performance Management is a process for forming a shared workforce understanding about what is to be accomplished at an organization level. It is about aligning the organizational aims with the employees' agreed measures, skills, competency desires, development strategies and the delivery of results. The emphasis is on development, learning and development in order to attain the overall business strategy and to create a high performance staff.

Managers usually trust only on their memory to assess employee performance and rate them during performance assessments. A set of clearly defined objectives and their achievement status permit managers to have significant benefits.

Why Managers Need to Set Employee Goals and Track their Progress

•  View goal achievements at any point of time and guide team members to take corrective actions in a timely manner.
• Observe performance of individual employees and team at each step.
•  Encourage employees to review their objectives and revise them periodically to meet organizational goals.
•  Faster performance improvements by tracking real-time goal achievements.
•  Make well-informed decisions in employee assessments by comparing the assigned goals and the achieved goals.
•  View of employee achievement on employee aims can be tracked by all the stakeholders.
• Reward best performers

Best ways to track employee goal

Certainly, a systematic process and automated tool to track performance goals is what managers need. Effective goal performancemanagement software would help managers, employees, and the leadership in various ways.

·         Managers can view employee goal attainments and guide employees who fail to achieve their desired goals.

·         Employees can track their development on a weekly basis.

·         Automatic prompts can be sending to employees asking them to capture their goals achievements.

·         Managers can view achievements with the help of reports and analytics. It permits them to be on top of the game and take helpful actions to improve performance.

·         Managers can classify staff that is unable to achieve assigned goals.

·         Performance appraisal becomes more meaningful when managers provide feedback on goal achievements repeatedly.

If you want to improve your employee goal setting and tracking process than PeopleQlik performance management software and talent management software is the best choice, feel free to contact PeopleQlik team and discuss your issues. You will surely receive deeper insights into how PeopleQlik’s modules can benefit your business and help you build an efficient workforce.

Tips for Choosing the Best Timesheet and Attendance Software

There are a lot of choices how do you know which is right for your corporate? Here are the main things we recommend you consider when searching for the finest timesheet and attendance software for your business.

Computerized Scheduling

If you are still building schedules manually, it’s time to get with the times and stop wasting time too. Managing staff takes a lot of work building and dealing timetables and timesheets shouldn’t be taking up unnecessary time. In addition to the time it takes, your opening for error with manual data entry. Build schedules and manage hours rapidly and accurately with an online scheduling system.

Employee timesheet and attendance management software should allow managers to make well decisions to align staff for your business’ sole demands, uphold worker productivity, and control labor costs. You will want a system that spontaneously enforces scheduling policies, labor laws, and union procedures, so you can feel self-assured about running a compliant corporate.

Generally, the best time and attendance tracking software will streamline the whole process so directors can focus on what’s important to make the business successful and keep workers covered too.

System Support

No one appreciates wasting time on hold with so-called customer support. The top time and attendance system won’t let you in the dark with their software. Look for a system that compromises user guides, training videos, and actual support team to help walk you through the system implementation process.

Right for You and Your Business

Finally, the best time and attendance tracking system is the one that best fits your business and its requirements. Sure, there are a lot of showy features out there, but are they right for you and your business? Look for a system that offers customization choices that work for you. Is the software user-friendly? Always ask for a demo from the service provider to see what they suggest and how it really looks and feels in the system.

In addition to speaking with several businesses and researching their products, don’t forget to hear what their customers are saying; it’s a great way to get honest feedback about the systems. Software like PeolpeQlik attendance and timesheet managementsoftware offer customer reviews, product assessments, and more to help you make the most informed decision about your time and attendance system, workforce management software as a whole.

How payroll software bring worth to your business

HR process might look easy, but can be difficult and complex as the company expands. HR management involves jobs changing from keeping a record of their leaves, attendance, pending leaves, payroll, etc. It is not safe to employ one individual for this purpose and blindly dependence him for the workforce information. So, what’s better that could be done here? Get HR Payroll software installed at your association.

If you have been wondering why you should get HR Payroll software for your business, when things are going well the way they are now and furthermore you do not have a wide business. A few reasons why your company should use HR Payroll software, irrespective of its size and the number of workers.

·         Security

 Security must be maintained at every business to make every worker feel confident about sharing any information. Carelessly trusting a person with all the authorizations, the office details, the workers’ information, details about their payroll is not safe. Not just because he could escape the information, but also, he could do the mistakes in calculations and that could lead to many complications ahead.

·         Easy Management

HR Payroll software helps in easy management of all the payroll related events including their attendance and leaves record because everything is done automatically. Data will be precise and there would be no chances of errors. Moreover, HR Payrollsoftware can be used to share information like main announcements, work centenaries, and other worker related information; from the HR or the management to the staffs in just one go.

·         Empowers Employees

HR payroll software allows the staffs to feel the liberty. With HR payroll software, they do not have to depend on the HR leader to know little things like their attendance, their undecided leaves, time in and out, etc. Employee can login to their individual accounts and see for themselves. This helps workforce feel free and focus on the productivity more.

PeopleQlik offers affordable, versatile payroll software
PeopleQlik understands the demands of running a small, medium or growing business. This is why we’ve advanced payroll software that can help you pay your staff accurately and on time every month, without annoyance.

Also it’s providing different software’s like HR talent management, leave management and attendance management software to enhance your business productivity.

Buying payroll software Vs hire a service provider

Every business needs workforce. Even if it’s a small start-up business, somebody needs to do the work. And, of course, as business grows, you’ll likely need to hire more candidates to keep up with the workload. It’s wise to device a payroll software system early, to ensure that as your business grows, you can knob its increasing complement of workforce. This brings up the problem of whether it’s better to buy payroll software or hire a service provider.

Comparison of payroll system and payroll service

• Staffing 

In both cases, one will need to hire a staff member to manage the salary payment procedure. If you choose payroll software, someone in your business will have to do all of the tasks related with paying staffs. By contrast, if you choose a service provider, you’ll only have to communicate with your service provider while they do all of the authentic work.

• Cost 

There are costs associated with both options. However, because outsourcing basically means you’re paying a professional to manage your salary payments, there’s normally a high monthly cost. By disparity, purchasing software like that available from PeopleQlik is a once-off purchase.

• Security 

 This is something to be considered in both options. With software that is maintained internally, you can ensure security by giving only certain staff’s login details. With a service, you have minute control over who can access company information and must depend on the word of your provider that everything is secure.

• Reporting and quick access 

As management of payroll software is facilitated in-house, it’s honestly easy to access any information swiftly. There’s also an element of flexibility because you can choose what information you want to see. With outsourcing, you have to make a phone call or send an email and then face delay by your provider to send what you’re looking for.

PeopleQlik offers affordable, versatile payroll software
PeopleQlik understands the demands of running a small, medium or growing business. This is why we’ve advanced payroll software that can help you pay your staff accurately and on time every month, without annoyance.

Also it’s provide different software’s like HR talent management, leave management and attendance management software to enhance your business productivity.

Do You Need effective Time and Attendance Software?

Efficient time and attendance tracking is one of the most vital aspects of any successful HR and workplace approach. Payroll, finance, workforce, and team leaders must work with time and attendance tracking systems and the system that is in place openly affects how and when workers get paid.

Most organizations have time and attendance tracking software in place. Systematizing time and attendance makes sense, it reduces the likelihood of errors, makes it easier to apply complex rules, and aids the workplace in overcoming compliance woes.

How Does the System Track time?

Workstations are changing, so that once used time tracking system may not work as well anymore. Make sure that your time and attendance tracking system still makes sense for your business’s set up.

Is the System Integrated?

Having time and attendance tracking software that is not integrated leads to in-efficiency. Taking manually transferal numbers from a time and attendance tracking system into payroll or having to view timetables that have been created in a separate system against actual hours worked can generate inconsistencies and mistakes while wasting valuable time.

How is Time off Approved?

It is expected that employees will request time off and that executives will have to review the requests and allowance or deny the time off. If time and attendance tracking software does nothing to enable this communication, it may be time for an upgrade. The most efficient time and attendance tracking software allows workers to put in time off demands using a mobile system and allows executives to remotely approve or deny appeals.

Does the Software Support Performance Management?

When time and attendance tracking software can be set to capture trends in unpunctuality and absenteeism, it can become a valuable tool for performance management solution. When businesses have more employees, having “effective” system that can provide instant warnings regarding performance lags can be helpful.

Will an Upgrade Help the Business?

After reviewing the ways that a time and attendance tracking software system handles the functions, it should be clear whether or not an upgrade will help your business.  So if you want upgrade your business than PeopleQlik timesheet management software helps your company to manage the timings of your workforce perfectly by enabling to incorporate the solution with different activities and time spent on each activity.

Maximizing Talent Matching Using HRMS

HR management software helping businesses to improve the way that talent and skills are matched to projects and job needs in the workplace. Earlier, leaders assigned tasks and individual skills were evaluated based on how well the assigned tasks were accomplished. Using HRMS, it is easier for businesses to match employee’s talents and interests with tasks so that assignments are given the highest level of eagerness and are completed by the most qualified and talented employees.

Employees of All Skill Levels

HRMS make it easy to involve employees of all skill levels instead of just identifying workers with the highest productivity or the most countable skills. By configuring HR managementsystem software to identify and match training, interests, and older projects with current needs, managers can absolutely maximizes productivity.

Talent Matching in Large Businesses

For larger businesses, it is easy to use HRMS for talent matching. There are various employees and projects, so it is highly likely that there will be at least a few workers that are skillful and interested in doing any given project.

Talent Matching in Small businesses

When HRMS is used for talent matching in small business, it may be helpful for leaders to consider members’ potential skills as well as skills that have been verified or validated with training.

Using HRMS to Develop Internal Talent

As all employee information is already in the HRMS, including evaluations and performance reviews, it makes sense to use the HRMS to develop and utilize talent that already exists in the organization. This can be done by using employee information that is stored in the HRM software to determine which workers are most ready to move to the next level. After workers have been identified, it is possible to gear assignments and training toward helping those members work towards that next level.

Using HRMS to Recruit External Talent

HRMS is used by many organizations to recruit external talent. The beauty of using an HRMS for recruitment is that not only can requirements be used to sift through workers and locate the area where the employee will fit best the employee’s interests and goals can also be taken.

So if you want maximize employee talent in your organization than PeopleQlik Talent managementsoftware is the best choice because it streamlines businesses process in lesser time and in range-able amount.

Using HRIS for Recruitment

Human resources information system can make the recruiting process much easier for many businesses. Using HRIS, organizations are able to easily accept online applications and filter those applications to the relevant areas and leaders. HRIS can also be extremely helpful after hire, when new worker information must be obtained and filed.

Potential candidates can submit applications online with HRIS, which saves costs associated with printed applications and helps to keep the hiring process much more organized and less time consuming.

Depending on the business, the process of properly filling out the online application and following all required phases can help to extract less qualified applicants. HRIS recruitment systems also make it easier for businesses to track exactly how much money is spent on recruitment that budgets can be planned with more accuracy.

Application Reviewing Benefits

After online applications have been submitted, the information can then be easily reviewed instantaneously by all relevant leaders and HR personnel. This may help to speed up the recruitment process across the organization. After applications have been reviewed and hiring leaders are ready to take the next step, HRIS may also make it easier for leaders/heads to communicate with one another from remote locations regarding inquiries and concerns about the candidate before an interview is scheduled.

Gearing HRIS toward Unemployment

When HRIS are used for recruiting non-employees, it is important for the systems to be user-friendly and up to date. Those individuals have no information about the organization and no training on how to use the system. Receiving false or invalid information about organization may be a preventive to quality applicants.

Facing an interface that is difficult to use may deviate the talented employees to avoid applying. Establishments should remember that the information that can be found online and the application process may be a future worker’s first impression of the business.

HRIS for Internal Promotions

HRIS can advance the process used to allow existing talented workers to apply for promotions. Employees should be aware with the HRIS that is used within the organization, so hiring processes can be highly specific to ensure best fit. Using online recruitment software can also help to keep the application process more secretive than other types of application processes for those workers that wish to keep their spirits hidden from co-workers.

Using HRIS after Hiring

Most valuable benefit of using HRIS for recruitment is the ease of transforming information submitted on the online application into employee files. Transforming information in this way can reduce errors and save time from creating identical information.

If you are recruiter in your company, it is in your best interests to stay abreast of the latest trends of the recruitment world. As we know, these days it’s not good enough to simply place and hope you’ll fill the position, more active involvement is required. So you can remain active with the recruitment process through HR PeopleQlik recruitment software and talent management software.

High volume hiring by HR recruitment software

High volume hiring has as its aim to hire hundreds or even thousands of people within a short period of time. High-volume recruitment might also be vital after a disaster.

Basic elements in high-volume hiring

·         Raising awareness about company profile

·         Building company image

·         Identifying exciting qualified candidates

·        Convincing people to visit company website

·        Convincing the finalist by saying yes

·        Re engineering company internal hiring process

Raising awareness:           

we can raise awareness about company profile by using different communication medium such as advertisement on tv and by radio for vacant seats offer. Also social media like facebook , twitter etc. can be use for raising awareness about company.

Building company image:

After make the public awareness of your organization, the next step is to make them aware of the features and structures that make your company a desirable place to work.

Build company brand involve doing the following:

·        Giving talks at universities

·        Appearing on local TV talk shows

·        Highlight company features on own website

·        Conduct meetings with other professional to aware them company gearing up the hiring.

Identifying excited qualified candidates   

Need to narrow company message and identified candidates that fit to require job.

·         Re marketing worker referral program to increase referrals

·         Placing job ads in local newspapers and on job boards

·         Accepting online applications and resumes

·         Attending other companies job fairs

·         Holding an open house at your facility

Convincing people to visit company website

After convincing potential candidates, now need to convince them for actual apply.

Convincing the finalist by saying “yes”

After conducting the interviews now it’s time to say “yes” to potential candidates.

Re engineering company internal hiring process

Build process map of the current recruiting process and look for strong and weak points. Eliminate low value employment processes. Next step is to develop a hiring plan and have it reviewed by top employees, managers. Your goal is to excite managers about this new approach, and to lesson hiring times from months to days. Next step is to develop a program to train, measure, and reward managers for great hiring.

For high volume hiring PeopleQlik recruitment software and talent management software provide best modules ,designed to automate and facilitate the processes involved in finding, attracting, assessing, interviewing and hiring new personnel.